Our bylaws

The name of this organization shall be the COLLEGE NOTRE DAME DU PERPETUEL SECOURS ALUMNI ASSOCIATION, INCORPORATED OR CNDPS-AA, Inc)

Section 1. The CNDPS-AA, Inc is a not-for-profit organization created to serve graduates, families, friends, and supporters of College Notre Dame du Perpetuel Secours High School.

Section 2. CNDPS-AA, Inc is dedicated to strengthening and enhancing all relationships among alumni, faculty members, administration, students and governing bodies of the establishment.

Section 3. Notwithstanding any other provisions of these articles, the organization is organized exclusively for one or more of the purposes as specified in Section 501(c)(4) of the Internal Revenue Code, and shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under IRC 501(c)(4) or corresponding provisions of any subsequent tax laws.

Section 4. No part of the net earnings of the organization shall inure to the benefit of any member, trustee, director, officer of the organization, or any private individual (except that reasonable compensation may be paid for services rendered to or for the organization), and no member, trustee officer of the organization or any private individual shall be entitled to share in the distribution of any of the organization’s assets on dissolution of the organization.

There shall be 3 classifications of Membership in this Association.

Section 1. Full Members, also referred to herein as alumni, shall include former students who have either graduated from College Notre Dame du Perpetuel Secours High School or would have otherwise graduated if not for extremely unusual circumstances (ie. Coup d’etat leading to immigration).

Section 2. Honorary members shall include faculty and staff, as approved by the Board.

Section 3. Auxiliary members shall include former students who do not meet the criteria as listed in article III, section 1, families and friends, and approved by the Board.

Section 1. Composition

The administration and operation of this Association shall be vested in a Board of Directors consisting of:

A. Past President

B. President

C. Vice-President

D. Treasurer

E. Secretary

F. Director of Communications

G. Board Advisor

Section 2. Terms of Service

The term of each Board member shall be three years commencing on October 1 of the election year. A Director may be elected to serve on the Board for a total of three consecutive three-year terms (a 9-year maximum), after which the member must have a mandated hiatus from service of at least one year. After the one-year hiatus the former member would be eligible for re-election as if to a first three-year term; there is no limit to the rotations off and back onto the Board. Even when on hiatus from the Board, an individual may remain a member of a working committee.

Only elected Officers who serve at least a 3 year-term on the Executive Committee can serve on the Board of Directors. The Executive Committee shall fill vacancies of Officers or elected members of the Board for any unexpired terms. 

Section 3. Conditions of Membership

Every member of the Board of Directors shall contribute a mandatory minimum of $150.00 to the Association during each year that the member serves on the Association’s Board. Auxiliary members shall contribute a mandatory minimum of $120.00. Honorary membership is free.

Except when represented by an alternate in accordance with Article IV, Section 1, any member who misses five successive meetings of the Board of Directors will be deemed to have resigned.

Section 4. Duties and Responsibilities

A. Meets 12 times per year 

B. Elects Officers; selects any un-elected members of the Executive Committee in accordance with these bylaws.

C. Approves all bylaw changes.

D. Addresses such other matters as may be presented by the Executive Committee, or other appropriate representatives. 

Section 1. Composition

The Executive Committee shall consist of the President, Vice-President, Treasurer, Secretary, Director of Communications, and the Chairs of all Board subcommittees.

Section 2. Terms of Service

Executive Committee members who are Officers may serve two three-year term per office. An Officer may be elected to other positions for additional three-year terms. 

Section 3. Duties and Responsibilities

The Executive Committee shall meet 12 times a year and shall serve as the operational decision making body of the Association, overseeing all activities and approving all decisions involved in the operation of the Association except for those specifically reserved for the Board of Directors as delineated above or in the Association’s Constitution. The Executive Committee shall not have the power to amend or reverse prior decisions of the Board of Directors. The Executive Committee shall receive the first reading of nominees for officer. A majority of the membership of the Executive Committee shall constitute a quorum for any meeting thereof.

Chairs of Standing Committees shall be members of the Board of Directors in accordance with Article IV.

Section 1. Standing Committees 

A. Composition

1. Nominating Committee: Committee will comprise between 5 and 9 individuals proposed by the Committee Chair and approved by the Board. The Chair of the Committee shall be a Board member designated by the Board and shall preside at all Committee meetings

B. Duties and Responsibilities

1. Nominating Committee: The Nominating Committee shall make nominations to the Board of Directors of the Officers, Directors-at-Large and such officials as required of the Association. The Nominating Committee shall (i) present its list of nominees at an Executive Committee meeting prior to the annual meeting for a first reading, (ii) direct that the Board of Directors be sent the list of nominees in writing five business days in advance of the annual meeting, and (iii) report its recommendations for election to the Board of Directors, as approved by the Executive Committee. Additional names for all positions may be placed in nomination by written request of not less than five Directors, provided that such nominees must meet the requirements of the Association for election to the Board of Directors and must be submitted to the Executive Director at least ten days prior to the annual meeting of the Board of Directors.

** Additional committees may be stood as required 

Section 1. The Board of Directors shall meet 12 times annually, on dates selected by the President and Executive Committee.

Section 2. The Executive Committee shall meet at least 12 times annually, on dates selected by the President and the Executive Committee.

Section 3. Special meetings of the Board of Directors or the Executive Committee may be called by the President or, if he or she is unavailable, by the Vice-President, or upon the written request of ¾ members of the Board of Directors for a Board of Directors meeting or ¾ members of the Executive Committee for an Executive Committee meeting. The request must state the purpose for which the meeting is to be called. Five days written notice of any special meeting shall be given to Board members or Executive Committee members, respectively, and only the business specified in the notice may be transacted at such meetings.

Section 4. ​2⁄3 of the then-current membership of the Board of Directors shall constitute a quorum.

Section 5. The order of business at the annual meeting of the Board shall be:

A. Approval of the minutes of the prior meeting

B. Report of the Treasurer

C. Reports of the Committees

D. Unfinished business

E. New business

F. Nominations

G. Elections

Section 6. Absentee balloting is not permitted at any meeting of the Board of Directors or the Executive Committee of the Association or any committee. 

Section 1. The Association shall not solicit gifts from any source for any purpose or activity, except that the Association shall be permitted to inform alumni that the Association may be the designated recipient on a gift to the establishment.

Section 2. The Association shall not receive gifts from any source for any purpose except for gifts made to the establishment with the Association as the designee.

These bylaws may be amended at any regular or special meeting of the Board of Directors at which there is a quorum by a majority vote of the members present at such meeting, provided that ten days notice of the proposed amendment shall have been given each Director by email or mail at his or her last known address.

Robert’s Rules of Order shall govern procedures at all meetings of the Board of Directors, Executive Committee and all other Committees.